01
Smart Collections
Chase overdue invoices with reminders yixxoo drafts and you approve before they send.
Modular operating system · Built in London
Run the business from one place.
An operating system for the way you actually run your business. AI where it earns its place. Humans where they should be.
UK-based · GDPR-clean · A human approves every send
yixxoo-desk.
How approval works
- 01
DraftDRAFTED 03:14
Smart Collections writes the reminder overnight and waits.
- 02
Approve
A person reads it, edits if it needs editing, and decides.
- 03
StampSTAMPED 06:41
The approval is recorded against the message, not assumed.
- 04
Sent
The message goes. A person sent it, every time.
Drafted overnight. Sent by a person. Every time.
Why this exists
Most operations software treats your business like everyone else’s.
yixxoo doesn't. The platform is modular — you only turn on the modules you need. A per-tenant AI spine learns your business and writes in your voice, with a human in the loop on every outbound communication.
A human approves every sendUK-based · GDPR-clean
Modules
Every job, one system.
14 modules, grouped by the part of the business they run. Turn on the ones you need; the rest stay quiet. Every one is built.
Your stack
QUIET Turn on a module to see what the stack does.
Finance
07Money in, money owed, money to HMRC.
02
Cash & Forecast
Your 13-week cash runway, with the first week a shortfall is likely flagged early.
03
MTD Filing
File VAT to HMRC without leaving yixxoo. You approve every return before it is filed.
04
Client Onboarding
Engagement letters, AML checks and consents, sorted before the first invoice.
05
On-Site Quotes
Quote on the spot, take a deposit, and turn the job green.
06
Dispatch
Today's jobs, assigned and in order, so everyone knows where to be.
07
Materials & Margin
Log materials as you buy them and watch the margin, not the guesswork.
Support
06Answer people and keep the work moving.
08
AI Chatbot
An always-on assistant, trained on your knowledge base, that answers visitors the way you would.
09
Reviews & Reply Studio
Read your reviews and draft a reply in your voice. You approve before anything is posted.
10
Helpdesk
Answer support requests the way you would. You send every reply yourself.
11
Photo Handover
Capture before-and-after photos and send a tidy handover pack.
12
Compliance Vault
Insurance, licences and filings, tracked with renewal reminders before they lapse.
13
Staff Records
Contracts, right-to-work and DBS, tracked per person.
Marketing
01Reach the people who opted in.
14
Email & Newsletters
Build a list and send campaigns to the contacts who opted in.
The screen you get
Your morning, on one screen.
Cash first, then whatever is waiting on you. This is the product’s own dashboard drawn by the product’s own components, so what you see here is what the screen does. The figures are a worked example, not a customer’s.
9weeks↑ rising
Cash runwaySafe to spend
- Total overdue£12,480.0018%
- Replies awaiting approval6
- Records expiring in 30 days32
FAQ
Questions, answered.
Is this an AI tool?
Yes. The chatbot, the drafting, and the pricing suggestions run on Claude (Anthropic), with Voyage for retrieval. Every outbound message is reviewed by a person before it sends. We never train models on your data.
Where is my data stored?
In the UK on Supabase Postgres (London region, eu-west-2). Personal data is deleted 30 days after closure; financial records are anonymised and retained for six years per HMRC. Full sub-processor list at /sub-processors.
Can I export my data?
Yes, one click from the dashboard. The export is a ZIP including JSON and CSV of every tenant table you have access to.
What happens if I cancel?
You get a 30-day reactivation window. After that, personal data is removed. Financial records are anonymised. No surprises.
Do you train AI models on my data?
No. Our DPAs with Anthropic and Voyage explicitly exclude our prompts from training corpora.
How do I get started?
Book a call. It takes 20 minutes and settles whether yixxoo fits the way you already work. If it does, a guided setup session configures your modules with you.
Who builds yixxoo?
The team at Fixi Group Limited, registered in London and building from the UK.
Will this replace anyone's job?
No. yixxoo drafts and organises; your people decide, approve and send. The judgement stays human, and so does the sending.
Get started
Start with one module.
Ask yixxoo anything at the top of the page, book a call, or drop us a line. A human always answers.